Evolve EDRMS is a comprehensive Document and Content Management system that can be used within a single department or deployed across the enterprise. Fully integrated with all the Microsoft products, as well as Groupwise and Lotus email systems, Evolve incorporates the powerful Brava viewer technology from Informative Graphics for high-performance document and content management.
Evolve comes with a variety of features and functions that make it easier than ever to create, store, retrieve, organize and manage your documents. The powerful image-capture module easily handles all types of media while providing full legal evidentiary value and compliance. Electronic Records are processed through a full lifecycle management of Workflow, Indexing, Annotations, and Retention, ensuring a complete audit trail throughout the process. Evolve stores the information in a secure repository that allows you to view and annotate documents without loading them onto the local workstation.
Evolve indexes electronic content through Optical Character Recognition (OCR) for scanned images and Direct Electronic Indexing for non-scanned electronic content. Documents can be scanned in a centralized or highly distributed manner, or anywhere in between. Electronic Document content is indexed for fast retrieval on any word or groups of words in the record, as well as designated key words of your choosing. And Evolve's powerful two-tiered search engine enables you to build limitless search criteria for fast and accurate content searching.
Evolve's advanced viewing technology makes it easy to view content anywhere in the organization, and provides convenient content management features such as mark-up, annotations, engineering tools, and workflow. Best of all, the software is easily tailored to your organization's unique scanning and content management needs.
With Evolve EDRMS, the document scanning process can be centralized, distributed or a combination of both. The software's comprehensive image capturing functionality is simple and intuitive to use, even for non-experts.
Evolve serves as your organization's central hub for electronic records, information about non-electronic records, and storage. The system handles all types of media while providing full legal evidentiary value and compliance.
Evolve forms processing lets you capture data within forms through scanning with zoning optical character recognition, XML Form creation or Adobe PDF forms.
Evolve's flexible email integration process lets you save selected emails and attachments from the email program with a single click. The system captures the essential email meta-data, which is then auto-populated, and indexes the record.
Evolve's workflow, version control, routing and control of content provides the perfect collaboration environment. The embedded comprehensive workflow can be recurring or ad hoc, and serial or parallel. "Documents in progress" and "project control" are standard features.
Evolve lets you integrate your EDRMS content into the Evolve portal for public access or internal web publishing of information and forms. Version control and tie and dating provide evidence of information existing at a specific time.
Evolve uses Crystal Reports, which is the open standard for reporting. The system includes predefined and parameter-processed reports, and provides all source code so that you can modify reports as needed.
All aspects of Evolve EDRMS are configurable for data fields, screen layout, content and tabs. This enhances productivity and security by showing only the required data on the screen. Most custom configurations can be made without modifying the underlying code.
Security can be established over data elements, functions and screens. Setup is easily managed by an administrator using the file plan, screen function controls and tabs.
Evolve's integrated viewer makes it easy to view documents and images, and provides a full array of markup and redaction functionality.
Evolve's exclusive Evolve-Agent function provides auto-integration of data between disparate systems such as finance, GIS or cash receipting.